1. Home
  2. Facilities Reservation

Facilities Reservation

CLAC facilities are generally open during the fall and spring semesters Monday through Thursday from 9 AM-10 PM and Friday from 9 AM-5 PM, or by special arrangement so long that CLAC can secure staffing for the event. 

Our conference rooms and study rooms are available for reservation or use on a first come, first served basis to students and other members of the University community. (Non-Rutgers organizations my request the space so long as they can provide a certificate of insurance naming Rutgers University as additionally insured that protects against liability for workplace accidents or injuries.) Student organizations, faculty, and other members of the University community may reserve the use of the CLAC and its facilities by filling out the form below. 

Reservations are generally approved at no charge provided that:

  1. There is no CLAC sponsored activity already scheduled for the proposed date and time. 
  2. The reservation request has been confirmed in writing by the CLAC administrative staff.
  3. There are no admission fees being charged for the event.

Please click here to view the CLAC Facilities Calendar and check if facilities are available for the day and time that you need them. Then fill out the Facility Request Form (link below) and submit it

A minimum of a two-week lead time is required to ensure proper review and approval of each reservation. Applicants should expect an email response to their reservation request within one week of the date of the submission. Forms submitted less than one week in advance of the date of the request will be honored if and when possible but cannot be guaranteed.

Please be sure to include all details including food, audio visual and other equipment needs; incomplete forms will not be processed. Parking lot permits and special event use, fire inspections and permits, or food safety permits required for the proposed event must be secured by the facilities user.

If you need to reschedule or cancel your confirmed reservation for any reason, please contact the CLAC as soon as possible so that we may be able to honor other reservation requests.

For any questions, please contact the CLAC Secretary Carla Ortiz by email at ortizc@echo.rutgers.edu

Facility Reservation Form

Additional reservable spaces are available to recognized student organizations through other cultural centers, student centers, recreational and academic facilities. For more information, please visit: